Career Opportunities

Summary

Please see below for the following job opportunities:

Diocese: Office of Evangelization and Catechesis Administrative Assistant
Diocese: Facilities Manager
Diocese: Respect Life Coordinator
Diocese: Youth and Young Adult Ministry Administrative Assistant

Office of Evangelization and Catechesis Administrative Assistant

Title: Administrative Assistant

Department: Office of Evangelization and Catechesis

Supervisor: Executive Director of Evangelization and Catechesis

FLSA Status: Non-Exempt

General Statement of Duties

This position is responsible for administrative support activities for the Office of Evangelization and Catechesis which includes responsibilities for Evangelization and Catechesis, Divine Worship, Marriage, Family and Respect Life Ministries, and other programs/duties as assigned. It is expected that the individual in this role to work collaboratively with the Executive Director of Evangelization and Catechesis and all other Dept. Staff. The individual in this role is expected to take initiative ensuring that the tasks that are performed are within the guidelines noted below, the standards of the Department Director, as well as the Catholic Church Teachings. As with all positions, communication is essential.

Essential Duties and Responsibilities

Prepares, assist with organizing, maintains records, prepares correspondence and mailings, reports, forms and confirmation for all Department programs and events offered to include but not limited to: Marriage Preparation programs; Vt. Catholic Women’s Retreat; Vermont Catholic Men’s Conference; Totus Tuus Program; PCL and Catechists Trainings; Respect Life Ministries; Dept. Retreats, Conferences and Trainings.
Ensures packets for workshops and programs are ready as well as is the interface with teams as needed in advance to discern quantities needed. Prepares evaluation reports following programs and events offered noted above.
Supports the organization of World Marriage Day activities with Worldwide Marriage Encounter local chapter, preparing and/or ordering all supplies, certificates, gifts, etc. Attends Diocesan Mass and coordinates participation as directed.
Maintains computer documentation for programs and events within the Department’s Shared Files. Also, maintains mailing list and email lists of Diocesan Parishes, Diocesan Priests, Parish Catechetical Leaders (PCL’s), for Department use.
Maintains registration programs and lists, coordinating all correspondence with registrants for all programs and events, as assigned or directed.
Processes in-coming and outgoing mail in conjunction with other secretarial duties.
Works in conjunction with Department Staff to ensure website is up to date on all conferences and events being offered.
Records all department budgetary expenditures, processes invoices, tracks receipts, and produces reports as needed.
All ministries take place under the larger umbrella of evangelization and in response to Pope Francis’ call to “go out” and move our parishes “from maintenance to mission.”

Minimum Qualifications

To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual will be a practicing Catholic in accordance with Canon 874 §1, 3◦, 4◦ of the Code of Canon Law.

Education and Experience

Requires a Bachelor’s degree and two to five years of progressively responsible related experience; equivalent combination of education and experience may be acceptable to the hiring authority.

Send resume to [email protected]

Facilities Manager

Position Definition
Under the general direction of the Director of Facilities, and in accordance with the policies of the Diocese of Burlington, Federal, State, and local laws and regulations, the Facilities Manager develops and directs the programs of capital outlay (for maintenance and repairs), maintenance, buildings and grounds, and security operations, and has general charge of personnel working in this capacity. The Facilities Manager evaluates the effectiveness of all capital outlay (for maintenance and repairs), maintenance and security operations and recommends needed changes to the Director of Facilities.

General Duties

Assigns and supervises the training and work of custodial and security personnel.
Prepares bid specifications and request for proposals for supplies and contracted maintenance which includes all building services (to include, but not limited to HVAC, fire alarms and other life safety systems, telephones, and security systems).
Secures bids or quotations for above, initiates purchase orders, negotiates contracts, oversees and inspects purchases, construction and repairs, attends on-site meetings, and oversees project and purchasing accounting functions, plans, and schedules, and supervises custodial personnel tasks (to include, but not be limited to, preventive maintenance, repairs, and routine inspections of building infrastructure, including walls, ceilings, doors, windows, hardware, and roof, cleaning and care of carpets, walls, bathroom fixtures, etc.)
Provides oversight of all contracted vendors, to include, but not limited to:

care of trees, lawns, and shrubbery; snow and ice removal operations, as needed.
custodial care of administrative building and offices (to include, but not limited to all janitorial services—cleaning, vacuuming, mopping, dusting, emptying trash, etc.)

Care of Bishop’s residence, on-call as needed. This position is NOT on-call to meet the needs of the parish.
Care of Bishop’s vehicles.
Care of Diocesan pool vehicles.
Care and maintenance of Diocesan equipment.
Administrator to phone systems.
Administrator to locks and electronic lock systems.
Prepares and maintains maintenance records.
Requisitions all maintenance and custodial supplies and equipment.
Implements and maintains inventory control systems.
Conducts monthly testing and inspection of fire extinguishers, emergency lights, and sprinkler system operation.
Anticipates and budgets for all major facility maintenance requirements (prepares an annual budget for the programs of capital outlay for maintenance and repair).
Performs annual risk improvement inspections for all assigned diocesan properties—parishes, schools, homes, cemeteries—including all insured structures.
Responsible for building maintenance and operations with interaction from Director of Facilities for all phases of renovation and building projects.
Oversees and organizes Asbestos Management Program for Diocesan Schools, data to include: training of maintenance personnel, 6-month inspection of asbestos in Diocesan Schools, monitoring of 3- and 6-month inspections through spread sheet applications.
Maintain a database of approved vendors for maintenance use and repair.
Restoration and repair of Bishop’s and Diocesan furnishings.

Additional Duties
Prepares and presents reports as directed by the Director of Facilities. Interacts with Finance and Chancery regarding building and grounds issues including, but not limited to, building maintenance, fire and police officials, health department officials, recycling, and other committees as assigned by the Director of Facilities.

Qualifications Profile

Required to work in a supervisory capacity with custodial and Maintenance staff, and possess a basic working knowledge of HVAC, fire alarms, and other life safety systems, telephones, plumbing, security and electrical systems.
The Facilities Manager shall be sufficiently skilled in human relations to perform in this capacity with reasonable success.
Should be sufficiently articulate to communicate Diocesan policy and Administrative regulations.
Prepares in writing detailed and precise specifications for all contracted maintenance programs and arrange for public bidding as required.
Have training, background, and experiences to sufficiently satisfy the expectation described in this job description.
Post-secondary education is not required.

Send resume to [email protected]

Respect Life Coordinator

Department: Office of Evangelization & Catechesis

Supervisor: Executive Director of Evangelization & Catechesis

FLSA Status: Non-Exempt

General Statement of Duties

The Coordinator, reporting to the Executive Director of the Office of Evangelization & Catechesis, provides support and strengthens the Respect Life efforts, programs and ministries of the Church in Vermont. This individual will assist the Executive Director of the Office of Evangelization & Catechesis in supporting all aspects of Respect Life Ministry from conception to natural death. This will include direct support to parishes, priests and the lay faithful.

Essential Duties and Responsibilities

Promotes and supports the overall strategic direction and vision for Respect Life Ministries set by the diocesan bishop for all age groups and diocesan programs.
Serves as the diocesan liaison to all life issues and related organizations/ministries.
Facilitates the work of the Diocesan Respect Life Committee.
Facilitates the annual Diocesan Respect Life Mass.
Works with the Diocesan Coordinator of Religious Education and Diocesan Director of Youth Ministry to promote chastity education for young people.
Coordinates the Diocesan Speakers Bureau for Life Issues.
Serves as a resource for priests, parishes and the diocese on developments in medical ethics and technology.
Serves as a resource for priests, parishes, and the diocese on legislative issues concerning life.
Facilitates formation and education for the diocese on the Church’s teachings concerning life issues, including through writing and presentations.
Coordinates Project Rachel Ministry in the Diocese of Burlington.
Manages the Project Rachel Phone line.
Coordinates and facilitates training on the VCAD (VT Catholic Advanced Directive).
Serves as a resource and facilitator to ministries supportive of the most vulnerable populations, from conception to natural death.
Completes any and all assignments from the Exec. Dir. Of Evangelization and Catechesis.
Adheres to all Safe Environment Programs.
All ministries take place under the larger umbrella of evangelization and in response to Pope Francis’ call to “go out” and move our parishes “from maintenance to mission.”

Minimum Qualifications

To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual must understand and be able to articulate the Church’s sacramental, ecclesial, moral and spiritual theology and how they apply to the faithful. The individual will be a practicing Catholic in accordance with Canon 874 §1, 3^◦, 4^◦ of the Code of Canon Law.

Education and Experience

Bachelor’s degree or equivalent experience required; Master’s Degree in theology preferred.
An individual should be highly competent in the Church’s teachings on life issues from conception to natural death. The ability to positively, compassionately and articulately educate and communicate the Church’s teachings on life issues is essential. Knowledge of the New Evangelization is helpful.

Language Skills

Ability to read, analyze, and interpret common technical journals, reports, and legal documents;
Possess the ability to respond to inquiries or concerns from parishes and schools;
Presentation skills should include the ability to effectively present information to leadership and youth;
Dissemination and interpretation of personal and confidential information and policies to employees, priests, deacons and parishes.

Mathematical Skills

The ability to work with mathematical concepts as they relate to Catholic Formation and Finance.

Reasoning Ability

Possess the ability to define problems, collect data, establish facts, and draw valid conclusions;
Adept at interpreting an extensive variety of technical instructions.

Certificates, Licenses, Registrations

Valid Driver’s License

Physical Demands and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 30 pounds. The employee is required to travel on a regular basis throughout the state.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions when driving from various meetings, parishes, institutions. The noise level in the work environment is moderate.
Ability to work nights and weekends.

Apply via email to: [email protected]

Youth and Young Adult Ministry Administrative Assistant

This position is responsible for administrative support activities for Youth and Young Adult Ministry, and other programs/duties as assigned. It is expected that the individual in this role works collaboratively with the Director of Youth and Young Adult Ministry. The individual in this role is expected to take initiative ensuring the tasks performed are within the guidelines noted below, the standards of the Department Director, as well as the Catholic Church Teachings. As with all positions, communication is essential.

Essential Duties and Responsibilities

Ensure strong communications with Schools, Parishes, Pastors, and Principals.
Prepares, assist with organizing, maintains records, prepares correspondence, reports, forms and confirmation for all programs and events offered to include but not limited to: Steubenville East High School Youth Conference; NCYC; CYO; Vermont Catholic Youth Conference; March for Life; Middle School Rallies; retreats, etc.
Ensures packets for workshops and programs are ready as well as is the interface with teams as needed in advance to discern quantities needed. Prepares evaluation reports following programs and events offered noted above.
Maintains computer documentation for all Youth and Young Adult programs.
Maintains registration lists and coordinates all correspondence with registrants for all programs and events.
Maintains telephone lists/email lists as directed.
Maintains and acts as a contact for the Diocesan Resource Center.
Processes in-coming and outgoing mail in conjunction with other secretarial duties.
Works to ensure website is up to date on all conferences and events being offered.
Records all department budgetary expenditures, tracks receipts, and helps keeps record of income.

Minimum Qualifications

Education and Experience

Requires a Bachelor’s degree and two to five years of progressively responsible related experience; equivalent combination of education and experience may be acceptable to the hiring authority.

Language Skills

Ability to read, analyze, and interpret common technical journals, reports, and legal documents;
Possess the ability to respond to inquiries or concerns from parishes and schools;
Presentation skills should include the ability to effectively present information to leadership and the faithful;
Dissemination and interpretation of personal and confidential information and policies to employees, priests, deacons and parishes.
Ability to write and communicate with superior grammar skills.

Mathematical Skills

The ability to work with basic mathematical concepts as they relate to finance.
Proficient and able to utilize and develop queries and spreadsheets under Excel, Access and other programs.

Reasoning Ability

Possess the ability to define problems, collect data, establish facts, and draw valid conclusions;
Adept at interpreting an extensive variety of technical instructions;

Certificates, Licenses, Registrations

Valid Vermont Driver’s License; Bachelor’s Degree mandatory.

Physical Demands and Working Conditions

While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 30 pounds. The employee is required to travel.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions when driving from various meetings, parishes, institutions. The noise level in the work environment is moderate
Ability to work nights and weekends.

Apply via email to: [email protected]

Summary

Office of Evangelization and Catechesis Administrative Assistant

Facilities Manager

Respect Life Coordinator

Youth and Young Adult Ministry Administrative Assistant

Contacts